COMMUNITY GALLERY PROGRAM

If hosting an event on a First Friday, you are expected to open the space to the public and interact with those who come in to view your exhibit/event. First Friday responsibilities include: 

• -Monitoring your art in the space
• -Manage set-up of any vendors you’ve invited
• -Ensuring that the public is not entering the rear office space
• -Maintain accessibility standards 
• -Removing trash before leaving
• -Locking up by 10pm (including garage door)

All artworks should be displayed professionally, with either frames, gallery-wrapped canvases, and/or pedestals when needed. We have a few pedestals available for 3D works.

The main gallery space is 34ft by 32ft, with additional space for tables or refreshment set up.

The main gallery is accessible by the front door, which contains a ramp, or by garage door, which also contains a ramp.

Click here for the gallery floor plan.

The gallery space will be preemptively reserved by ArtsKC each weekday from 8 am to 5 pm (Monday through Friday during September-May, and Monday through Thursday during June-August) and will not be available for use at those times. It is understood that the space shall be shared with ArtsKC as needed, such as for Board Meetings and other ArtsKC events. Both parties shall coordinate times and respect each party’s needs.

Max capacity for the gallery is 200 people (standing room). The gallery can comfortably seat up to 60 people for lectures or presentations.

ArtsKC has various tables and chairs available for events. There are a few pedestals available as well.

A kitchen is accessible for use by the program participant, but is not open to the public.

You may sell alcohol if your organization or caterer provides a valid, on premises liquor license. You must follow city ordinances and regulations. If you do not hold a valid liquor license, you may serve alcohol but you may not sell it. ArtsKC does not hold a liquor license. 

Equipment available includes a fixed projector, fixed projector screen, amp, and microphone.

The ArtsKC Gallery Space is NOT equipped for the following:

• -We do NOT have a fume hood or vents. We do not permit any use of chemicals/solvents/adhesives etc.
• -We do NOT have capacity for large machinery.
• -We CANNOT hang heavy objects from the ceiling
• -We are NOT well equipped for hybrid conference meetings.

All equipment and furniture must be returned in the same condition as they were in before the program. Equipment and furniture may not be removed from the building. ArtsKC reserves the right to charge a replacement fee for missing or damaged items.

The accessibility of our gallery space plays a crucial role in fostering inclusivity and ensuring that all employees, visitors, and artists can navigate and utilize the facility with ease. One of the key features that enhances accessibility is the presence of ramps and wide doorways, which accommodate individuals who use wheelchairs or other mobility aids. Additionally, our entire office and gallery space is situated on one floor, making it convenient for anyone who may have difficulty using stairs.

The ArtsKC gallery space also has the capacity to place clear, easily visible signs and other wayfinding tools. The space includes accessible restrooms that are equipped with support bars and ample space for wheelchair maneuverability. All of our common areas are totally accessible, and our team makes every effort to address accommodation needs as they arise, such as projecting data onto an overhead display for reading ability, and printing materials in accessible font sizes and colors. In an effort to remain current on accessibility needs, ArtsKC also leads the Accessible Arts of Greater Kansas City cohort, which facilitates workshops and resources for arts organizations in the greater Kansas City area. By incorporating these initiatives and thoughtful design elements, ArtsKC promotes an environment where everyone feels welcome and empowered to display their best work.

ArtsKC gallery artists-in-residence should consider the following:

• -Show artworks at an accessible height (center of artwork at 53″)
• -Allow at least 4.25ft between furniture and other objects for people who may be using mobility equipment to move around easily and safely.
• -Provide resting possibilities: Set up chairs or benches where people can sit to engage with the work.
• -Have a comfortable, quiet room or area where people can sit and rest if tired or overwhelmed
• -Have large print versions (with size 18 font) of all print material available on request.
• -Artwork labels should be placed at an accessible height (3.6ft) and should be at least size 14 font.
• -If there will be flash photography or flashing lights at the exhibition or an accompanying event, make this clear on a sign at the entrance to the space.
• -Make it clear on your website and any other event listings what the accessibility and access provisions will be, and be as specific as possible

Below are some additional resources provided by partners of The Kennedy Center Office of Accessibility and VSA:

Accessibility Toolkit for Art Spaces

How To Put On An Accessible Exhibition

Since program participants will be in control of the space during the preparation time and during any events, ArtsKC is not liable or responsible in any way for any accidents or occurrences regarding your property, personnel or attendees at events.  All liabilities and losses that may occur events are borne by the participant.  

It is required that the program participant obtain event insurance for any event open to the public or that involves three or more people. The cost of event insurance can vary depending on the event. ArtsKC recommends checking with your own insurance, Eventsured, or Event Helper.

• ArtsKC will provide some marketing support to promote your exhibit and/or events. ArtsKC will announce each featured artist(s) on social media. Beyond that, marketing support will be as capacity allows. 
• We ask that you thoroughly communicate your marketing requests, and provide substantial materials for our Marketing Team to work with. 
• ArtsKC encourages featured artists to create their own marketing plan and not rely solely on ArtsKC for marketing support.
• ArtsKC also recommends submitting event listings on ArtsKCGo.com.